The Arkivum digital archive and preservation solution
It’s more than software. It’s certainty.
Introducing Arkivum’s Digital Archiving Solution
The Arkivum solution supports organisations with long-term data retention and archiving requirements.
Our solution provides the certainty for customers that their valuable digital content is searchable, accessible, and usable, forever. More than just data storage or archival, our data preservation system has been built to align with industry best practice approaches such as ALCOA++ and FAIR.
Customers have plenty of choices when uploading data into the Arkivum system. Options include drag and drop, upload from a cloud location, and integration with file-sharing systems such as SharePoint and OneDrive. For customers who require additional support, we also offer an optional data migration service.
The solution is also supported by a strict adherence to Quality Management processes and Arkivum is certified in both ISO 9001 and 27001.
Find out more about the solution below.
Key features of the Arkivum Preservation solution.
Click on the links to find out more.
Get in touch
How can we help? Please use this form or the contact details to register your interest and a member of our team will be in touch shortly.
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Arkivum Archive Solution FAQs
Contact usDo I need to be a trained archivist or records manager to use the Arkivum solution?
The Arkivum solution has been designed to be easy and intuitive to use by a broad range of users. This means you don’t need a trained archivist or records manager to use the system.
The solution is completely self-service, and some of the more advanced features would benefit more experienced individuals.
Arkivum also offers professional services support for customers who require it. For example, our data migration service supports organisations who require support checking and preparing data before upload.
Do you support customers with migrating the data into the archive?
Yes, Arkivum provides an optional end-to-end validated data migration service for customers who require it. Please visit the data migration page for more information.
Do you support integration with Office 365 (SharePoint & OneDrive)?
Yes, Arkivum supports a direct integration to Office 365, including SharePoint and OneDrive. This makes it easy to ingest data directly from these locations, in the same structure as it appears within the location.
Do you support the digitisation of paper records and documents?
No, Arkivum does not support the digitisation of paper records and documents. If this is a requirement, we have several partners who could support this process.
If you are interested in finding more, please contact us here.
Does the Arkivum solution integrate into other systems?
Yes, it is possible to integrate Arkivum with other systems through our open API. We provide all the necessary documentation for customers to manage the integration themselves, or leverage a third party
Does your solution leverage AI technology?
The Arkivum solution doesn’t currently leverage AI within its system. Instead, the solution utilises a lot of automation to ease the process of safeguarding and preserving data in line with industry best practices.
Arkivum will continue to monitor industry trends and customer requirements to improve the product in future, which could include the leveraging of AI within the platform.
How do I access and manage the Arkivum solution?
The Arkivum solution is managed through an online browser-based dashboard. It supports the majority of modern browsers such as Google Chrome and Microsoft Edge.
How long does it take for customers to be onboarded onto the solution?
Arkivum can work within customer timelines to onboard as quickly as they need. There are several steps required to set up a new system and train staff on its use, but we are confident that we can meet all customer timelines for onboarding.
How much does the Arkivum solution cost?
Arkivum works directly with each customer to understand their requirements and then provides a cost-effective package to suit their need. If you would like to speak to one of our team to receive some indicative pricing, please contact us.
How often do you update the solution?
Arkivum currently releases two major updates per year. These are provided to all customers free of charge. These are also supplemented by minor updates and fixes.
For customers working with life sciences, Arkivum provides full validation packs and documentation for each release.
What is the difference between a digital archiving system simply storing my data within a system like SharePoint or Dropbox?
A dedicated digital archive and preservation solution have been purpose-built to retain data for long periods and in some cases, forever. A solution like Arkivum’s has a range of functionality specifically designed to ensure that data is accessible and usable for as long as it is needed.
File sharing platforms such as SharePoint and Dropbox are not designed to be digital archives and so do not have this functionality. Digital safeguarding and preservation would likely have to be completed manually within these systems.
What security do you have in place to protect my data?
Arkivum provides a secure software solution that is hosted in AWS. All users are required to authenticate, either using local accounts or via SSO integration, which can support Azure AD, Okta and a range of other SAML2 or OpenID Connect options. MFA is supported for local accounts or via SSO integration.
All users are also assigned to roles and groups that authorise what data they can access, what functionality they can use, and whether their actions such as ingest, export or deletion require approval by other users before they are executed.
The solution is deployed in AWS and follows AWS security best practices, for example by using VPNs, Security Groups, Load Balancers and firewalls to partition the solution and control access.
Security is an integral part of Arkivum’s Software Development Life Cycle (SDLC) and is included in Arkivum’s ISO 27001 and 9001 policies and procedures (SoPs) within our Quality
Management System (QMS). This includes security by design, internal peer review, automated code analysis, Computerised Systems Validation (CSV) that the software solution meets security requirements and regular penetration testing.
Arkivum’s approach to security is audited regularly (ISO 27001, 9001 and GxP audits by customers).
Please contact us for more information.
What sort of data retention period requires a digital archive and preservation solution like Arkivum’s?
Typically, Arkivum works with organisations that need to retain data for a minimum of 10 years, although it does depend on the use case.
What training on the system does Arkivum provide?
Arkivum provides all new customers with a series of training sessions on how to use the solution, including how to upload and ingest data into the archive. In addition to this, Arkivum provides customers with extensive online user guides, including a range of training videos.